For forest schools with a team
Four leaders, three woods and a term of rotating groups is too much to hold in your head. The Forest School App keeps it all in one place: who is qualified to lead what, which policies they have agreed to, which group is in which wood on Thursday, and the record each of those sessions left behind.
DBS, first aid, forest school level and safeguarding training sit on the person, with their expiry dates. A first aid certificate belongs to the practitioner and follows them to every organisation they work for, so nobody enters it twice. You can see at a glance who is covered to lead a session next month and who is about to lapse.
Add as many woods as you need, on every plan. Each wood keeps its own emergency plan, access notes, nearest road and what three words, and its own risk-benefit assessments, ready on the phone of whoever is standing in it.
Set a term up once and the sessions appear: the Thursday group in Bluebell Wood, every week until half term. Children join a group for a term, so each September starts with fresh groups and last year's are left as they were. Planning follows the same shape.
Publish your policies and risk-benefit assessments to the team and you can see who has read and agreed to each one, and when. A leader who joins in January finds a list of what they still need to read.
When you save a change to a risk assessment, tick it if it changes what staff need to know, and everyone signs it again. Leave it unticked for tidy-ups like typos and existing sign-offs stay.
Session records
When a leader is off, a family asks a question about a session in March, or a school wants to know what their children have been doing, the answer is in one place and it reads the same whoever wrote it. Every session leaves a dated PDF: the register and ratio, the weather decision, the risk assessments that were stacked on it, incidents, medication, tools and fire, and the reflection.
Safeguarding concerns are the exception. Only your Designated Safeguarding Lead can see them: not general staff, not other admins, and not us.
Families book and pay through your own booking page, and those bookings become the register the leader carries into the wood. Payments go straight to your own Stripe account. Families keep consents, allergies, medical notes and emergency contacts up to date themselves.
To bring an existing forest school across, import a CSV of your families and a CSV of your bookings. You can have a term booked in about ten minutes. There is more on the day-to-day paperwork on our forest school admin software page.
The field app holds your groups, registers, risk assessments and emergency plans on the phone and syncs when you are back in range, so the record is written in the wood, not that evening. See how the offline forest school app works.
Everything is UK-hosted under UK GDPR. Children's records stay inside your organisation, they are never sold and never used to train anything, and one organisation can never see another's data. The detail is in our privacy policy.
Questions from organisations
No. Team is £29 a month flat for the organisation, with unlimited woods and as many leaders as you need. Full detail on pricing.
Yes. A practitioner has one account and their own compliance records, and joins each organisation they work for. Their DBS and first aid are entered once and seen by every organisation they are linked to. Each organisation only ever sees its own children.
Yes. Helpers are free: they appear on the register and count towards your ratio without needing a login. You only pay for people who need to sign in and use the app.
It is yours. Sessions export as PDFs and your records can be taken with you. We do not sell data, mine it, or share it between organisations.
Set your forest school up free for 30 days, no card needed. Add your team, your woods and a term, and run a week of sessions.