Providers & visiting leaders
Four schools, four woods, four offices that each want your DBS before you're through the gate, and four class lists handed over in four different ways. Every September you rebuild the same thing from scratch, and the records you make belong to a school that can't see them. This holds all of it in one place, school by school, without one school ever seeing another's children.
Your DBS, first aid and forest school qualification live on your own professional record, not in a folder on a school's shelf. Turn on a share link and the office can check it themselves, with the expiry dates showing. Switch the link off when the contract ends.
The copse behind the field, the country park you walk to, the scrubby corner nobody has assessed. Each is its own place with its own hazards and its own emergency plan: vehicle access, what three words to give the ambulance, where the kit is. Add as many as you use.
Schools rebook the provider who can say what changed. The boy who wouldn't hold a saw in September and ran the tool station by December, written down as it happened. Send the school what their children gained, not an invoice and a hopeful email.
Why it's different
The school has a management system, a safeguarding lead and a policy for everything, and you have none of it, because you're the visitor. Yet you're the one in the woods when a child comes off a log, the one holding the medical notes, the one who has to know which child can't go near the pond. Software built for a school assumes you're staff and gives you nothing. This assumes the opposite: that the woods are yours, the children are theirs, and you need a record that stands up in both directions. Your assessments and your plans follow you from school to school, because they're yours, not any one school's.
Emma Whitlock · Forest School Leader
One link, sent to the school office. Revoke it when the contract ends.
When a school hands you a class list, that data reaches you because the school shared it, not because a parent gave it to you. The school stays the data controller for its pupils. You process it to run the sessions, and we're a processor working for you, holding it to run the app and for nothing else. Two things are worth settling with each school rather than assuming: that their privacy notice covers sharing with outside providers and the system you keep records in, and whether you're acting as their processor or as a controller in your own right, which decides who answers a parent when they ask. Their data protection lead will know in a two-minute conversation, and asking is the thing that marks you out as the professional in the room. If a parent ever asks to see everything held on their child, you can export it; if a school asks you to erase a child, that clears the sessions, observations and photos too. The detail is in our privacy policy.
Year 3 at St Mary's on Tuesdays for six weeks, the nurture group at Fairfield every Friday, reception at the village school after half term. Set the term up in one go, with the right children in the right group and the right wood attached, and every session arrives already knowing who's coming and which assessments it needs. When a school sends an updated list in January, you update that group, not your whole world.
Schools aren't a price lever here and neither are woods. Working on your own, you're a one-person organisation on Solo at £8 a month. Take on an assistant or a second leader and it's Team at £29 a month flat, VAT included, whoever's on the team and however many schools and woods you're across. A cap on woods would just mean an undeclared wood, so there isn't one, on any plan. See full pricing.
Provider questions
No. You have one organisation, which is your business, and each school is a group inside it with its own children, its own wood and its own sessions. Be aware that anyone you add to your team can see across the groups, so if you take on an assistant who only works at one school, they'll still see the others' registers. If you'd rather keep two schools genuinely separate, that means two organisations today.
Yes, by hand or from a spreadsheet, and that's how most providers start. Worth knowing what you've actually been given, though: a list from the school office is second-hand, so the app records that it was you who entered it rather than pretending a parent did. A photo permission the school holds for its own newsletter isn't consent for your camera either. Agree a point each term to refresh what they've sent you, because a list from September quietly goes out of date.
They do, and it's the same three emails every time. Your DBS, first aid and qualifications sit on your own record with their expiry dates, and you can turn on a share link the school office can open without an account. One link instead of a scan of a certificate in an attachment. Turn it off and it stops working. There's more on the practitioner record.
That's the normal case for a school copse, and it's the case this was built for. Register, ratio, risk log, photos and observations all work with no signal, save to the phone and upload themselves when you're back in range. See works offline.
Set yourself up free for 30 days, no card needed. Put one school's term in and run a Tuesday on it.