Registers filled from bookings
The children who booked the session arrive already on the register: tap to mark present, note an early collection, log who's late. Who came and your adult-to-child ratio are recorded as you go.
Record keeping
Forest school record keeping, written as you work.
Forest school paperwork tends to live in several places: a shoebox of paper, the accident book in the boot, consent slips in a folder at home. The Forest School App keeps registers, risk-benefit assessments, accidents, consents and learning journeys together, and the day is written down before you walk out of the wood.
- What it does
- Registers, risk–benefit assessments, accidents and incidents, consents and learning journeys, written as you work, and every session exports as one clean PDF.
- Who it's for
- Forest school leaders replacing the shoebox of paper, the laminated forms and the accident book in the boot.
- What it costs
- Free for individual practitioners. Organisations: Solo £8/month, Team £29/month flat, unlimited woods on every plan, free trial, no card to start.
- What makes it different
- You keep the record while running the day, so there's nothing left to type at nine o'clock at night.
Risk-benefit assessments, stacked
Keep a library of reusable risk-benefit assessments (tool use, fire, water, the woodland itself) and stack the ones you need onto each session. They're snapshotted to that day, so the record shows exactly the risks you assessed, with your dynamic on-site notes alongside.
Accidents and incidents, logged on the spot
Record a bump, a near-miss or an incident there and then, with the time, what happened and what you did. It goes on the session record with everything else from the day.
Consent and medical info, always to hand
In the Forest School App, families keep allergies, medical notes, emergency contacts and consents up to date through their own portal.
A photo of a child without photo consent is kept for your own records and never shared, and consent is checked again every time a family opens a photo. Allergies and medication needs show on the register as you mark it.
Session records
The write-up is already done.
Every session exports as one clean PDF that gathers the lot: the register and who attended, your adult-to-child ratio, the weather decision you made and why, the risk-benefit assessments you stacked, any incidents or accidents, medication given, tools and fire use, and your end-of-day reflection.
It is the record you kept while running the day, ready for a family who asks, a funder, or an FSA assessor or inspector.
Ready to export
PDF
Session record · 12 June
Bluebell Wood, Thursday group
1:4ratio
6RBAs
3obs
Built around the FSA planning cycle
Forest school runs as a cycle, and the app follows it. You plan a session and its risk-benefit assessments; you observe what children actually do, capturing observations and photos against each child as the day unfolds; you adapt on the ground, logging dynamic risk decisions and changes of plan as the weather or the group shifts; and afterwards you review with a reflection that feeds straight into planning the next one.
Over a term you can see a child's progress as a thread of observations in their learning journey, each one tagged to the FSA's NETA areas: Confidence, Creativity, Resilience, Independence and Wellbeing.
Your data, kept safe and UK-hosted
The Forest School App is built to UK GDPR. Children's records stay inside your forest school: they aren't shared across other providers, they're never sold, and they're never mined to train anything. Your records are yours.
Safeguarding concerns are locked to your Designated Safeguarding Lead: not visible to general staff, not to other admins, and never to us as the people who run the platform. Everything is UK-hosted and kept strictly separate, so one organisation can't see another's data. You can read exactly how we handle it in our privacy policy.
Record-keeping questions
The things leaders ask first.
What's actually in the session PDF?
One dated document per session: the register, ratios, the weather decision, the risk-benefit assessments you stacked, incidents, medication, tools and fire, and your reflection. You built it while running the day rather than from memory afterwards, so it is contemporaneous. See our Ofsted guide if you want the inspection angle.
Who can see safeguarding concerns?
Only your Designated Safeguarding Lead. Safeguarding concerns are kept apart from ordinary records: general staff and other admins can't see them, and neither can we as the platform operator. That separation is enforced in the software, not just in policy.
Where is our data stored, and is it ours?
It's UK-hosted under UK GDPR, kept inside your forest school, and it stays yours. We don't sell it, we don't mine it, and we don't share it with anyone else. Full detail is in our privacy policy.
Get every record in one tidy place.
Set your forest school up free for 30 days, no card needed. Run a session, tap once, and you've a PDF ready for anyone who asks.