Primary & middle schools
You did the Level 3. Now you run forest school for eleven classes on top of teaching your own, and every plan, risk assessment and group list lives in a lever-arch file that only you can read. Here it all sits in one place: the term's groups, the assessments, the day itself, and a record of what each child gained, written once.
Year 3 on Tuesdays for six weeks, Year 5 after half term, the nurture group every Friday. Each one is a class: paste the list from the office, schedule the term, and every session already has its children and its assessments. There are no prices, no booking page and nothing for parents to pay.
Write the risk-benefit assessment once, in the language the approach uses: hazard, benefit, control. Stack it onto every session it applies to. When your head, your EVC or a governor asks to see it, you send them a link.
The quiet boy who led the fire circle. The one who wouldn't hold a saw in September and ran the tool station by December. Tap it as it happens, and it builds into a picture of each child's confidence, resilience and independence that the class teacher can use.
When you're off
The plans, the assessments, the group lists and which child can't go near the pond all live with you. Here a TA opens the session on her phone and finds the register, the ratio, the hazards and the plan already there. Your plans and your assessments belong to the whole team.
Year 3 Beeches · school copse
A school doesn't sell places. Say so when you set the school up and every group is a class: the register reads straight off your list, and prices, booking links and payment states don't appear. Thirty names from the school office go in as one pasted list, or the whole school at once with a class column, and each child is on every date of the term.
School groups are big, and the adults change: two TAs this week, a parent helper the next, a student on placement after that. Mark who's there and the ratio of children to adults shows live before you walk into the trees. The right number for a fire or a tool session stays your call, made on a true count. Volunteers and parent helpers count as adults on the register without needing a login or a licence. There's more in forest school ratios explained.
The copse behind the field, the country park you walk to, the residential wood in the summer term. Each is its own place with its own hazards and its own emergency plan: where the nearest vehicle access is, what three words to give the ambulance, where the first aid kit lives. Add as many as you use, on any plan.
Every adult who works with you gets a free account, and their DBS, first aid and forest school qualification live on their own record, not in your folder. Only the school needs a plan: £29 a month flat, VAT included, covering the whole team, every class and every wood. See full pricing.
School questions
Yes. Publish an assessment and it gets a link anyone can open, no login, no PDF in an email. The same goes for your handbook and policies. If you'd rather start from something and edit it, take a free template: site, fire circle, tool use, den building, water and foraging.
Yes, and that's a choice you make once, when you set the school up, and can change in Settings. With bookings off there are no prices, no booking page, no payment states and no Bookings section in the menu at all. Everything else stays: the register, the ratio, the assessments, the observations and the reports. If you later run a paid after-school club, turn bookings on; the classes still cost nobody anything.
Yes. Anyone on the team opens the session and finds the register, the ratio, the stacked assessments, the emergency plan for that wood and the group's own charter, the rules the children wrote in their words, already in front of them. What they log in the woods lands in the same record you'd have written yourself.
Medical notes, allergies and consents sit on the child and surface in the session, so whoever's leading sees them without going hunting. Safeguarding concerns are separate and stricter: they're visible only to your designated safeguarding lead, not to staff, and not to us.
The school's. You're already the data controller for your pupils' records, and putting them in here doesn't change that. We're your processor: we hold the data to run the app for you, and for nothing else. We don't sell it, we don't share it, and we don't use it to train anything. If a parent asks to see everything you hold on their child, you can export it in a click; if they ask you to delete it, that erases across sessions, observations and photos, not just the name on the register. The detail is in our privacy policy.
Each school stays the controller of its own pupils, and the details reach you because they shared them, not because a parent gave them to you. Two things are worth settling with each school rather than assuming: that their privacy notice covers sharing with outside providers and the system you keep records in, and whether you're acting as their processor or as a controller in your own right, which decides who answers a parent when they ask. Their data protection lead will know. Agree a point each term to refresh what they've sent you, too, because a list from September goes out of date, and a photo permission the school holds for its own newsletter isn't consent for yours.
No. It's about running proper forest school on the six principles, safely, week after week. The record anyone asks for comes from the sessions you run. We've written about where the two meet in Ofsted and the Forest School Association.
Set your school up free for 30 days, no card needed. Paste one class list in and see how the Tuesday runs.