Holiday clubs & outdoor providers
A different forty tomorrow. Booked through a spreadsheet, paid for by bank transfer, with allergies somewhere in a WhatsApp thread and a consent form you're fairly sure the dad signed. Holiday clubs live or die on the admin between the bookings and the woods. Put one link out, and let the bookings, the payments, the medical notes and the register be the same thing.
One link. A parent picks the days that suit them, pays, and their child is on your register for exactly those days. No spreadsheet, no bank transfer to reconcile, no retyping a list of names at half past six on a Monday morning.
Allergies, medical needs, photo consent and who is allowed to collect them, filled in by the parent as they book, and waiting on the register when the child walks up. Not in an inbox. Not on a form in the van.
Set how many places a day holds and the waitlist fills itself when it's gone. On the day, the register counts your adults against your children as they arrive, and tightens the ratio the moment there's fire or a tool in a child's hand.
Why it's different
You can buy something that takes a payment. What it won't do is know that Tuesday's fire circle needs a 1:6 ratio, that the boy who booked at midnight is anaphylactic to wasp stings, or that the mother who paid never ticked the photo box. Here, the booking and the session are one record. The parent's form fills the register, the register drives the ratio, and the camera won't open on a child whose parent didn't consent. Then the whole thing keeps working when you walk out of signal, which a booking system built for a badminton club has never once had to do.
Summer camp · week 2
A holiday club has no cohort. Ada comes Monday and Thursday, Rowan does the whole week, and twelve of them you'll never see again. Book by the day and the register for each day is exactly the children who booked it. What you log in the woods, the dynamic risk, the incidents, the moment a nervous child finally struck a spark, attaches to that day and that child, and it's there if the parent asks or the insurer does. See record keeping.
The country park in August, the farm in October, the woods you only get for one week a year. Each one carries its own hazards, its own access for an ambulance and its own what3words, so whoever is leading that day has the plan for that place in front of them and not the one from last week. Add as many as you use, on any plan, because a cap on sites would only ever mean a site you didn't declare.
Not per child, and not per booking. Team is £29 a month with VAT included, and it covers your whole staff, unlimited children and every site you run, whether that's ten children in February or two hundred a week in August. Every leader and assistant on your team has a free account of their own. Thirty days free to start, no card. See full pricing.
Holiday club questions
Yes. Each day is its own session with its own capacity, so a parent can take Monday and Thursday and leave the rest. Book a whole week in one go if they'd rather, and the child lands on every day's register.
Payment is taken as part of the booking, so a confirmed place is a paid place. You're not chasing bank transfers or working out which Smith paid for which Smith.
No. They book with an email and nothing else. If they want to come back later to cancel, update an allergy or see the photos you've shared, they get in with a code we email them. No password to forget between one summer and the next.
The register counts adults against children live, and shows you where you stand before you take anyone into the trees. Parent helpers and volunteers count as adults without needing a login or costing you anything. See forest school ratios explained.
Thirty days free, no card needed. Put one week of camp on it and watch the register fill itself.