Holiday clubs & outdoor providers
A different forty tomorrow. Booked through a spreadsheet, paid for by bank transfer, with allergies somewhere in a WhatsApp thread and a consent form you're fairly sure the dad signed. Here one link takes the booking and the payment, collects the medical notes and fills the register.
One link. A family picks the days that suit them, pays, and the child is on your register for exactly those days. No spreadsheet, no bank transfer to reconcile, no retyping a list of names at half past six on a Monday morning.
Allergies, medical needs, photo consent and who is allowed to collect them, filled in by the family as they book, and waiting on the register when the child walks up.
Set how many places a day holds, and once they're gone, families join the waiting list. On the day, the register counts your adults against your children as they arrive, so you can see the ratio before anyone goes near the fire circle.
In the woods
The boy who booked at midnight is anaphylactic to wasp stings, and the mother who paid never ticked the photo box. Both are on the register before Tuesday's fire is lit. The family's form fills the register, the register shows the ratio, and a photo of a child without photo consent is never shared. It all keeps working when you walk out of signal.
Summer camp · week 2
A holiday club has no cohort. Ada comes Monday and Thursday, Rowan does the whole week, and twelve of them you'll never see again. Book by the day and the register for each day is exactly the children who booked it. What you log in the woods, the dynamic risk, the incidents, the moment a nervous child finally struck a spark, attaches to that day and that child, and it's there if the parent asks or the insurer does. See record keeping.
The country park in August, the farm in October, the woods you only get for one week a year. Each one carries its own hazards, its own access for an ambulance and its own what3words, and whoever is leading that day has the plan for that place in front of them. Add as many as you use, on any plan.
Not per child. Team is £29 a month with VAT included, and it covers your whole staff, unlimited children and every site you run, whether that's ten children in February or two hundred a week in August. Every leader and assistant on your team has a free account of their own. Cash and bank transfer bookings cost nothing extra; when a family pays by card through the app, we charge 1% (VAT included), and Stripe's card fee is separate. Thirty days free to start, no card. See full pricing.
Holiday club questions
Yes. Each day is its own session with its own capacity, so a parent can take Monday and Thursday and leave the rest. Book a whole week in one go if they'd rather, and the child lands on every day's register. You can also sell a family ticket at one price for two or three children, put an age limit on a ticket, and have parents agree to your terms and conditions, name typed, before the booking goes through.
Payment is taken as part of the booking, so a confirmed place is a paid place. You're not chasing bank transfers or working out which Smith paid for which Smith. We charge 1% (VAT included) on card payments, and Stripe's card fee is separate. Free bookings and bookings paid in cash or by bank transfer cost nothing extra, and you can pass our 1% on to families.
No. They book with an email and nothing else. If they want to come back later to cancel, update an allergy or see the photos you've shared, they get in with a code we email them. No password to forget between one summer and the next.
The register counts adults against children live, and shows you where you stand before you take anyone into the trees. Parent helpers and volunteers count as adults without needing a login or costing you anything. See forest school ratios explained.
Thirty days free, no card needed. Put one week of camp on it and watch the register fill itself.