The jobs that wait until the evening
Who has paid, who has not returned a consent form, which allergy changed last week, the register to type up, the family asking what their child did in the wood on Thursday: that is what takes the evening. The Forest School App does those jobs as the term runs.
Share one link. Families book a place and pay for it without making an account, and the money goes straight to your own Stripe account rather than sitting with us. You can see who has paid, who is on a payment plan and who has not booked yet. More on bookings and registers.
Families keep allergies, medical notes, emergency contacts and consents up to date themselves. A photo of a child without photo consent stays in your own records and is never shown to a family, put in a report or used on your website.
Session reminders, a nudge about an unpaid place, a note that a form is missing: sent for you, on time, in your forest school's name.
Whoever booked is already on the register when you arrive. Tap to mark present, note a late arrival or an early collection, and your adult to child ratio is counted as you go and flagged if it slips. Helpers and parent volunteers appear on it too and count towards the ratio, without needing an account or costing anything.
Allergies, medication and the other things you most need to know show on the register as you mark people in.
Session records
Observations, photos, incidents, medication given, tools and fire, the weather call you made and why, and your reflection at the end: written while the day is happening, on a phone, with or without signal. One tap turns it into a dated PDF.
When a school asks for a report, a family asks about Thursday, or a funder asks what the term achieved, the answer is already written. See forest school record keeping for what each session leaves behind.
Bring your families and your existing bookings in as a CSV, and a term can be booked in about ten minutes. If you are coming from a general booking tool, our Bookwhen alternative page covers what changes and what does not.
Everything is UK-hosted under UK GDPR. Children's records stay inside your forest school, they are never sold and never used to train anything, and safeguarding concerns are locked to your Designated Safeguarding Lead alone. The detail is in our privacy policy.
Admin questions
No. Booking is one link and no account. Families who want to keep consents and medical notes up to date, or see their child's shared observations, can use a parent area, but booking a place never requires it.
To your own Stripe account, directly. You connect the Stripe account you already have, or make one, and payouts are yours on your own schedule. See pricing for the detail.
The field app works without it. Registers, risk assessments, observations and emergency plans are on the phone, and everything syncs when you are back in range. See how the offline app works.
A practitioner account is free, and Solo is £8 a month for a one-person forest school with unlimited woods. There is a page for freelance leaders specifically.
Set up free for 30 days, no card needed. Put one group and one session in and try it on a real day.